The internal shopping list is a tool for managing purchase requests and assigning budgets, with a permission-based approval system.
The general idea is to centralize and facilitate all requests in one place, approve them, based on budgets and PI decisions, and then order them via your vendor/university purchasing systems.
You can also attach quotes received from vendors to the shopping list for your records.
The order request has 3 stages. only the owner of the account, admin or the member with permission to approve orders (usually lab manager/tech) can perform the first 2 stages which are:
Approve an order - the order was approved, and the item appears in the shopping list as 'Submit order'.
Once the order was submitted to the supplier, the status will change to 'Mark As Arrived', which means to mark an item as arrived.
When it arrives at the lab, any member can mark it as arrived and log how many items arrived (in cases of partial delivery), and where the item was placed. The person who originally placed the order will receive an email letting them know their item has arrived and will be able to easily check where was it placed.
For members with no approving privileges, the shopping list looks like this:
You can filter the shopping list, print it for your records and export it as CSV, watch the order history, and place a service order in the upper left of the shopping list.
You can customize your shopping list and add new fields to describe your orders.
Watch a short video and learn more about the shopping list.